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ATS Company:  ATS Automation Tooling Systems
Requisition ID:  5329

Cambridge, ON, CA, N3H 4R7

Date:  Nov 8, 2021

Administrative Assistant

Job Description


ATS is focused on accelerating our product and innovation focus within our target markets.  As a member of the products team, the Administration Assistant will provide enabling support to the leadership team to contribute in driving business growth. We are looking for a strong collaborator to join our team and assist with day to day execution of the scaling business needs.


This position is responsible for a full range of administrative support duties, in a fast paced, multi-tasking environment.


•    Scheduling and managing appointments and meetings through Microsoft Teams / Outlook. 
•    Responsible for coordinating and monitoring travel arrangements for the products team, including transportation, hotels etc.
•    Prepare and update team correspondence, reports, and actions plans.
•    Monitor internal submissions and processing to ensure efficient and timely delivery.
•    Independently respond to letters and general correspondence of a routine nature.
•    Format and improve drafts of text documents, including use of tables, importing excel and graphics, structuring long documents, controlling pagination, merges, etc.
•    Conduct follow up to assignments given to employees and generate status reports.
•    Maintain files and records, including storage.
•    Work with very sensitive and highly confidential information
•    Completion of employment letters for employees as needed.
•    Coordinating Onboarding of new employees.
•    Collection, receipt, and upkeep of new hire onboarding documentation.
•    Scheduling and managing external vendors as required.  
•    Creation of reports and summaries as required.
•    Assisting with phone screens and interview scheduling. 
•    Coordinating Co-op interviews.
•    Ensure that all business activities are performed with the highest ethical standards and in compliance with the ATS Code of Business Conduct.
•    Adhere to all health and safety rules and procedures.
•    Complete project specific tasks or initiatives as determined by human resources.



•    Post secondary education in administrative support.


•    Minimum 2 years related experience in an administrative support role. 
•    Expertise with the Microsoft Suite  
•    Strong computer, administrative and general organizational skills are essential.
•    The individual must have an ability to communicate effectively with people at all levels within and outside of the organization, both orally and in writing
•    Ability to work with minimal supervision and guidance in a dynamic team environment is expected.  
•    The ability to work with minimal supervision and guidance in a team-oriented environment is mandatory.  
•    Individual must demonstrate initiative and innovation, be hands-on, and able to meet deadlines.  

Additional Information

Join the Wining Team at ATS Automation, a great place to automate your future! Take your place among the best in the business, and grow your career with the ATS Products Group division at ATS Automation. Join an environment where a passion for innovation is combined with an uncompromised commitment to quality.

We attract some of the most talented and motivated individuals from a range of fields, with our global offering and growth opportunities as we expand on a global scale.



Why Join ATS?​
•Be a part of a global organization that is a leader in its industry
•Subsidized breakfast and lunch daily; free gourmet beverages - coffee, tea and hot chocolate. Plus, Treat Day is every other week!
•Monthly “In-Chair Massage” clinic on-site with a Registered Massage Therapist
•Ability to participate in a variety of charitable events
•Social Club that offers BBQs and other social events throughout the year
•Work with other bright, talented people and discover opportunities for professional growth
•And much more!

ATS is in compliance with the Accessibility for Ontarians with Disability Act (AODA), 2005 and will, upon request, assist those who may require specific accommodations due to a personal disability. We would ask that those who require assistance to notify our offices as soon as possible if accommodation is necessary.

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