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ATS Company:  ATS Automation Tooling Systems
Requisition ID:  4968

Cambridge, ON, CA, N3H 4R7

Date:  Oct 14, 2021

Paralegal/Contract Administrator

Job Description


Position Title: Paralegal/Contract Administrator
Department: Corporate Legal
Reports To: Vice President Legal, Global Contracting

The Paralegal/Contract Administrator will be responsible for the administration of the contracting process, including maintenance of the records system, monitoring of contracting activity, and overseeing the process workflow. 


In addition, this role involves the legal review of non-disclosure agreements (NDA) and Purchase Order Acknowledgment Letters (POAL) as well as the managing of the workflow around the NDA and POAL process and may involve other discrete administrative functions such as intellectual property records management, corporate records management, etc.



  • Manage and administer the NDA and POAL process within ATS’ Legal Ticket System from initial intake, legal review, tracking of negotiations, and receipt and logging of fully executed agreements
  • Provide legal review and revision of Non-Disclosure/Confidentiality Agreements (NDAs) and Purchase Order Acknowledgment Letters (POALs)
  • Maintain accurate and up-to-date NDA, customer & supplier contract and POAL electronic databases and hard copy files
  • Create, manage, and update legal templates 
  • Prepare contract summaries and specific reports 
  • Liaise with internal stakeholders as required (i.e. sales, project management, applications personnel etc.)
  • Assist the ATS contracting team in contractual matters
  • Assist with various records management tasks (e.g. IP, corporate, etc.)
  • Assist with various projects (e.g. due diligence in association with M&A and financing activity)
  • Assist in the communication of contracting policies to necessary departments within the Company
  • Limited travel to Company offices and/or customer sites. 
  • Ensure that all business activities are performed with the highest ethical standards and in compliance with the ATS Code of Business Conduct.
  • Adhere to all health and safety rules and procedures.




A post-secondary diploma or degree



  • Excellent interpersonal and organizational skills with the ability to operate independently, take the initiative to handle complex administrative and contractual issues on a world-wide basis.
  • Excellent written and verbal communication skills
  • Ability to communicate in other languages (e.g. German and Italian) not required but very welcome. 
  • Attention to detail and willingness to take charge of record keeping, follow-up and both hard-copy and electronic file management responsibilities

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