Executive Assistant

Join our globally growing team at ATS Life Sciences, a division of ATS Corporation, an industry-leading automation solutions provider to many of the world’s most successful companies.

Within ATS Life Sciences, what we do matters – we custom design, build and service critical automated solutions for medical device and pharmaceutical companies. We are dedicated to assisting our customers in improving the quality of life for people around the world. When there is no room for error, and product failure is not an option, leading life sciences companies trust us to create solutions.

Job Description

MAJOR DUTIES:

Performs a full range of administrative support duties at the executive level, in a fast paced, multi-tasking environment.

SPECIFIC RESPONSIBILITIES:

•   Scheduling and managing appointments through Microsoft Outlook.
•   Screening and responding to phone calls and emails.
•   Prepare and update PowerPoint presentations and spreadsheets.
•   Compose correspondence via email, fax, copying, and/or courier.
•   Independently respond to letters and general correspondence of a routine nature.
•   Scheduling internal and external meetings and booking meeting rooms.
•   Compile, maintain, and process all incoming mail.
•   Format and improve drafts of text documents, including use of tables, importing excel and graphics, structuring long documents, controlling pagination, merges, etc.
•   Conduct follow up to assignments given to staff and generate status reports.
•   Copy and distribute monthly reports.
•   Maintain files and records, including storage.
•   Responsible for making travel arrangements as needed and monitoring them to ensure maximum efficiency and accuracy.
•   Work with very sensitive and highly confidential information.
•   Other duties as assigned.
•   Ensure that all business activities are performed with the highest ethical standards and in compliance with the ATS Code of Business Conduct.
•   Adhere to all health and safety rules and procedures.

QUALIFICATIONS:

Education:

Post secondary education in administrative support.

Experience:

Minimum 5 years related experience in an administrative support role
Expertise with Word, Excel, PowerPoint, Access, Visio and other commonly used software.
Strong computer, secretarial and general organizational skills are essential.
Experience managing virtually with people across multiple geographies and time zones.
The individual must have an ability to communicate effectively with people at all levels within and outside of the organization, both orally and in writing. The ability to work with minimal supervision and guidance in a team-oriented environment is mandatory. Individual must demonstrate initiative and innovation, be hands-on, and able to meet deadlines.

Additional Information

Why should you join ATS Life Sciences?

Be a part of an engaged, empowered and innovative workforce with cross-divisional and global growth opportunities
We are intentional about your professional growth and development through internal career opportunities and our educational reimbursement program.
Challenging Projects
What we do matters - our projects improve the lives of people around the world
We offer a robust total rewards package- Competitive starting salaries, comprehensive health and dental benefits, overtime pay, employee bonuses, 401K matching, Employee Share Purchase Program

ATS is in compliance with the Accessibility for Ontarians with Disability Act (AODA), 2005 and will, upon request, assist those who may require specific accommodations due to a personal disability. We would ask that those who require assistance to notify our offices as soon as possible if accommodation is necessary