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ATS Company:  ATS Automation Tooling Systems
Requisition ID:  3769
Location: 

Lewis Center, OH, US, 43035-9424

Date:  Apr 21, 2021

Receptionist

Job Description

 

BASIC FUNCTIONS:

Administrative support duties related to the telephone switchboard and the reception of customers and vendors. Serve as Travel Coordinator and assists human resource, accounting, purchasing, and department managers with miscellaneous duties. Set an example of company culture with integrity and professional competence presenting a professional image for the company, both on the telephone and in person. Adhere to all established procedures as defined by ATS Quality Procedures, Process Flows, Work Instructions, Safety Procedures, and the Employee Handbook. 

 

RESPONSIBILITIES:

Switchboard duties 

  • Receive and route all incoming calls with friendly courteous, and discrete telephone manners
  • Take in-depth messages and incoming calls and see they get to their prospective individual
  • Articulate public paging announcements as needed

 

Travel Coordinator 

  • Make travel arrangements for personnel 
  • Arrange employees in completing forms in application process for passports & visas
  • Maintain a listing of employees passport & visa information
  • Update shared calendar with employee travel information
  • Maintain employee travel files
  • Reconcile bills for travel

 

General office duties 

  • Greet and accommodate visitors, customers and prospective employees
  • Distribute applications to prospective employee  and direct completed applications to benefits coordinator    
  • Maintain a sign-in register and issue visitor tags to customers, vendors, and visitors.
  • Order lunches for meetings and keep menus and arrange direct bill for preferred restaurants. 
  • Order all consumable office supplies
  • Distribution of daily incoming mail and process outgoing mail. 
  • Input & update new vendors and customers in JDE system, and other updates as required. 
  • Forward incoming fax messages to appropriate personnel
  • Miscellaneous support duties as required by management:
  • Document reproduction
  • Miscellaneous typing

 

EDUCATION:  A high school diploma, with 2 years business office experience.

 

EXPERIENCE:  Two years of switchboard and clerical experience in a professional office environment. Must have professional telephone manner; along with strong organization and communication skills. Must have the ability to work with and communicate effectively with people at all levels of the organization.

Additional Information

 

Why Join ATS  Ohio?
•    Be a part of a global organization that is a leader in its industry.
•    Be part of building cutting edge automation with a global customer base.
•    Flexible work schedules.
•    Growth opportunity.
•    Controlled and clean environment.
•    Paid vacations.
•    401K match (4%)
•    And much more!

Apply now »