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ATS Company:  ATS Automation Tooling Systems
Requisition ID:  4808
Location: 

Rolling Meadows, IL, US, 60008-3833

Date:  Aug 31, 2021

Travel Coordinator/Administrator

 

The Travel Coordinator will arrange business travel for employees, identifying the most cost-effective and efficient travel arrangements and making necessary reservations for accommodations, following company policies and approval processes.

 


ESSENTIAL JOB DUTIES:


Travel

 

  • Research and compare available travel and hotel accommodations to identify the best available option for each travel need.
  • Serve as a general resource and point of contact for travel-related issues; assist employees with travel-related issues or concerns.
  • Prepare travel itineraries and distribute travel arrangements and schedules to all appropriate staff.
  • Advise travelers of and assist with any need for specialized travel documents such as visas, special permits, passports, immigration.
  • Assist travelers with PricewaterhouseCooper (PwC) application to obtain travel letters, Visa’s etc..
  • Use PwC resources to stay abreast of current travel requirements and restrictions.  Attend PwC webinars to expand travel knowledge.
  • Write travel letters for employees to cross borders.
  • Obtain additional insurance if required by destination country. 
  • Act as an internal consultant for managers and project managers to understand travel advisories, entry requirements and other issues that would impact travelers.
  • Ensure compliance and provide coaching for travel and expense policies to all travelers.
  • Attend Corporate travel meetings and cascades appropriate information.
  • Identify opportunities to streamline and/or create scalable, global processes; work with stakeholders to create, document, implement, and educate on new processes.
  • Maintain travel records and approvals.
  • Coordinate credit card processes, requisitions, credit limits, distribution, and replacements.
  • Negotiate local agreements with hotels, transportation agencies.
  • Manage billing discrepancies.
  • Support COVID-19 protocols:
    • Prepare COVID documentation authorizing travel
    • Prepare COVID-19 travel kits.
    • Arrange COVID testing.
  • Advise travelers where to go or what to do if positive case happens or safety s in question.
  • Prepare detailed itineraries of where to go for food, what hotel requirements exist, rental car diligence, entertainment options, etc.
  • Assist with analysis and preparation of company metrics as requested.
  • Obtain approvals from leadership for travel requests and expenses that exceed established limits.
  • Adhere to all International Standardization Organization (ISO) standards.
  • Full compliance to the terms and conditions within the employee signed work from home policy.
  • Comply with all ATS Company policies.
  • Performs other related duties as assigned.

 

Administration

 

  • Act as backup for Company receptionist.
  • Provide support to Human Resources function, e.g. schedule interviews, conduct reference checks/employment verifications, assemble onboarding packets, etc..
  • Copying, filing and other administrative functions.
  • Provide administrative support to Safety, e.g. scheduling of training, purchase orders, etc.
     

QUALIFICATIONS:

 

 

  • Must have a minimum of two (2) years’ of travel booking experience in a fast-paced environment. 
  • Bachelor’s degree in hospitality management is preferred.
  • Previous training and experience with Concur or similar travel software highly preferred.

Join the Winning Team at ATS Automation, a great place to automate your future! Take your place among the best in the business, and grow your career with the Life Science Chicago division at ATS. We attract some of the most talented and motivated individuals from a range of fields, with our global offering and growth opportunities as we expand throughout the world. We want you to be a part of our TEAM!!! Watch us work here!

 

Work in an environment where a passion for innovation is combined with an uncompromised commitment to quality.

 

Benefits ATS Life Sciences Chicago offers:

  • Competitive compensation package
  • Comprehensive benefits (including health, dental vision and employee assistance program)
  • Employee Stock Purchase Plan Eligibility
  • 401k with employer match
  • Tuition reimbursement
  • Wellness reimbursement
  • Paid time off
  • Annual paid volunteer day off
  • Fully climate-controlled environment
  • Professional growth opportunities
  • And more!

Apply now »