Project Management Administrator

Join our globally growing team at ATS Industrial Automation where we create complex automation solutions at the highest level that sustainably impact lives around the world.

At ATS, a publicly traded global company with a proud 40-year history, we help drive the future with our factory-wide automation solutions. At ATS Industrial Automation, what we do matters - both to our customers and to their customers. With 600 skilled employees around the world, we design, build and service mission-critical automated assembly and test solutions for mobility, nuclear and specialty automation. Our customers are leaders in their industries and rely on us to deliver what we promise - on time and on budget. Combined with our broad product portfolio, financial strength and global presence, we provide our customers with the best automation solutions wherever and whenever they need them.

Join our ATS Industrial Automation Team because:

We VALUE our People: The foundation of a great company is having the best team which is why we continuously work to develop, engage, empower, and energize our people.
We’ve got GREAT Work Perks: We provide a variety of perks to our employees. Make sure you ask more about our flexible work schedules, employee events, employee referral program and safety shoe programs.
We offer COMPETITIVE Total Rewards: Competitive starting salaries, overtime pay eligibility, paid vacation, company paid short- and long-term disability and life insurance, comprehensive health benefits, 401K matching program, Employee Incentive Bonus program and optional Employee Share Purchase Program.
We support internal GROWTH & DEVELOPMENT: ATS Automation offers endless opportunities for professional growth and development, including tuition reimbursement programs and our commitment to promoting from within.

MAJOR DUTIES

The Project Management Administrator is primarily responsible to provide a support role to Project Management Office, including making travel arrangements associated with project team travel.

SPECIFIC RESPONSIBILITIES

•   Prepare and update presentations, reports and spreadsheets for Director of Project Management as required
•   Scheduling and managing appointments and conference room calendars through Microsoft Outlook
•   Send out Project Launch meeting requests
•   Send out Project Kick-off meeting requests.
•   Assist project management in the preparation, updating and distribution of action lists, of minutes of meetings and other project related documentation according to departmental procedures.
•   Set up Jira sites for Projects as requested
•   Circulate approved Change Orders, Machine Release for Shipment forms, Final Machine Acceptance forms and Post Project Review forms to appropriate distribution lists.
•   Send out customer satisfaction surveys upon project completion
•   Administrate travel and immigration requirements for project related travel
•   Maintain departmental vacation planners (Project Management & Scheduling).
•   Type weekly Utilization and PSM meeting action item lists and distribute
•   Maintain departmental procedures within PMO SharePoint site and BQMS
•   Maintain project/job list for all active and closed jobs and post to Share Point site
•   Support Auditing department & ISO compliance as required
•   Help with meeting logistics (rooms arranged, catering requests etc…) which includes any off-site meetings.
•   Organize monthly department communication meeting.
•   Prepare office space and order office supplies for new departmental employees.
•   Assist other department staff as required and all other administrative duties relating to operations.
•   Perform other duties as assigned
•   Ensure that all business activities are performed with the highest ethical standards and in compliance with the ATS Code of Business Conduct.
•   Adhere to all health and safety rules and procedures.

QUALIFICATIONS

Education:

Completion of secondary school, Associates Degree or equivalent in Business Administration.

Experience:

•   The incumbent will have a minimum of 5 years of experience in an administration capacity.
•   The ideal candidate must be proficient in using Microsoft Office software products, specifically MS PowerPoint, Excel and Word.
•   Previous experience and/or exposure to general accounting and booking travel would be considered an asset.
•   The ideal candidate will have strong interpersonal skills, thrive in a fast-paced environment and operate with considerable independence. It is critical that this individual be resourceful, adapt when required, shift priorities and seek solutions when faced with ambiguity.