Master Scheduler

Job Description

Duties:

The Master Scheduler - PMO is responsible for managing and coordinating all aspects of project scheduling and planning within the Project Management Office (PMO) of an organization. This role involves developing, implementing, and maintaining project schedules, monitoring project progress, and providing accurate and timely reporting to support effective project management. The Master Scheduler - PMO collaborates with project managers, cross-functional teams, and stakeholders to ensure the successful execution and delivery of projects.

Responsibilities:

1. Schedule Development and Maintenance:

•    Develop and maintain comprehensive project schedules using project management software and tools.

•    Collaborate with project managers and stakeholders to define project scope, objectives, and deliverables.

•    Establish project schedules with clearly defined activities, milestones, dependencies, and critical paths.

•    Monitor and update project schedules as needed based on changes, delays, or new information.

2. Resource Allocation and Optimization:

•    Work with project managers to identify resource requirements and allocate resources effectively.

•    Optimize resource utilization to ensure efficient project execution and timely completion.

•    Identify and manage resource constraints or conflicts, and propose mitigation strategies.

3. Schedule Analysis and Reporting:

•    Monitor project progress and performance against established schedules and milestones.

•    Analyze schedule variances, delays, and impacts and identify root causes.
•    Prepare regular and ad hoc reports on project schedule status, critical areas, and key performance indicators.

•    Communicate schedule-related updates, risks, and recommendations to project managers and stakeholders.

4. Schedule Risk Management:

•    Identify and assess schedule-related risks and opportunities.

•    Develop risk response plans and strategies to mitigate potential delays or impacts.

•    Monitor and communicate risks to project teams and stakeholders regularly.

5. Best Practices and Process Improvement:

•    Develop and maintain project scheduling standards, processes, and templates.

•    Continuously review and improve project scheduling methodologies and tools.

•    Participate in knowledge sharing and contribute to the development of best practices within the PMO.

6. Stakeholder Management:

•    Establish strong relationships and effective communication channels with project 
•    teams, stakeholders, and clients.

•    Address stakeholder inquiries, concerns, and requests promptly and professionally.

•    Collaborate with stakeholders to gather project data, inputs, and feedback.

7. Training and Support:

•    Provide training and guidance to project managers and team members on scheduling tools and techniques.

•    Support project managers in developing and maintaining their project schedules.

•    Offer scheduling expertise and advice to project teams as needed.
 

Additional Information

Education and Experience:

Bachelor’s degree in project management, Engineering, Business, or a related field. - Proven experience as a Master Scheduler or in project scheduling within a PMO or similar environment. - In-depth knowledge of project scheduling concepts, methodologies, and best practices. - Proficiency in using project management software, scheduling tools (e.g., Microsoft Project), and analytics platforms. - Strong analytical, problem-solving, and decision-making skills. - Excellent communication, presentation, and interpersonal skills. - Ability to work collaboratively in cross-functional teams. - Attention to detail, accuracy, and adherence to deadlines. - Professional certifications, such as Project Management Professional (PMP) or PMI-Scheduling Professional (PMI-SP), are preferred.