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ATS Company:  PA Solutions
Requisition ID:  11853

Warren, MI, US, 48091

Date:  Feb 9, 2024

Administrative Assistant - Integrated Services

Job Description

Duties: Support regional requirements that are of an administrative nature.

•    Assist with onboarding suppliers (work with Purchasing, HR, HSE and Finance)
•    Onboarding and follow-up with Contractors, including:
             -Assisting with required registrations
             -Relaying Site-Specific Info – work address, shift schedule, contact info, required PPE, explaining and verifying itineraries.
•    Follow up with employees on administrative deadlines
•    Sending Documentation (e.g. contractor orientation manuals, code of conduct, LOTO, etc)
•    Assist with and conduct department orientation.
•    Collecting Skills Matrix updates and resumes from employees and keeping logs up to date and on-file.
•    Sharing training info and assisting employees with registering for Training.
•    Regularly check with team members and collect their feedback and requests.
•    Keep track of start and end dates for assignments and inform management for any upcoming changes.
•    Follow up with employees on timesheets and expenses related issues.
•    Collecting Service Reports from Field Personnel e-mails and organizing for review.
•    Assist in employee travel planning and search for available group rates.
•    Support team member events

Education and Experience:

•    Associate degree (A. A.) or equivalent from a two-year college and three to five  years related experience and/or training; or equivalent combination of education and experience
•    Ability to juggle multiple projects with superb accuracy.
•    Strong administrative skills
•    Ability to learn and understand the basic technical elements of the business.
•    Basic Accounting skills.
•    Intermediate Excel and PowerPoint skills
•    Strong sense of urgency and problem-solving skills


Additional Information

Health, Safety and Environmental (HSE)

•    Work in compliance with divisional health, safety, and environmental procedures
•    Refrain from removing or altering safety devices or guarding unless hazardous energies are controlled through lockout-tagout methods
•    Report any unsafe conditions or unsafe acts 
•    Report defect in any equipment or protective device
•    Ensure that the required protective equipment is used for the assigned tasks
•    Attend all required health, safety, and environmental training
•    Report any accidents/incidents to supervisor
•    Assist in investigating accidents/incidents
•    Refrain from engaging in any prank, contest, feat of strength, unnecessary running, or rough and boisterous conduct

Join the Winning Team at PA Solutions, Inc. (a global division of ATS Automation). We help exceptional customers automate their manufacturing as Tooling System Integrators. We work with Global OEM's/Tier suppliers supporting transportation and aerospace industries. Take your place among the best in the business and grow your career with PA Solutions, Inc. Join an environment where a passion for innovation is combined with an uncompromised commitment to quality. PA Solutions, Inc. offers a superior benefits package designed with you in mind!  If you would like to automate your future, check us out and be a part of our unprecedented growth!


All qualified applicants will receive consideration for employment without regard to race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, HIV status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other status protected by the laws or regulations. 

Nearest Major Market: Warren
Nearest Secondary Market: Detroit

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