Accounts Payable Specialist

JOB SUMMARY

Position Title:        Accounts Payable Specialist

Reports To:           Accounts Payable Manager

The ATS Shared Services Finance team is growing and adding a new Accounts Payable Specialist to the team!

The Accounts Payable Specialist is responsible for administering and maintaining various accounting records and transactions for the company. In this role, you will also work with external vendors and internal teams to resolve invoicing issues

SPECIFIC RESPONSIBILITIES

•    Responsible for invoice processing for a specific section of vendor alphabet for various ATS divisions. Maintain financial records related to assigned accounts using a variety of software applications and accounting software systems.
•    Validate invoices, resolve issues with Supply Chain/vendors as required, ensure all approvals are obtained and process transactions as required within the accounting system.
•    Prepare and process scheduled weekly/bi-weekly cheque runs and quick cheque runs on a rotating schedule.
•    Respond and address all vendor concerns and questions and reconcile vendor statements to Supplier Ledger on a regular basis.
•    Respond and address all divisional concerns and questions and provide backup when requested.
•    Prepare and enter any accounts payable –related journal entries as required/requested by divisions.
•    Complete month-end accrual spreadsheet as required and adhere to deadline.
•    As coordinated by Team Supervisor, reconcile receipts not vouchered account and record any adjustments required.
•    Work on special accounting projects as requested.  Participate in process improvement activities and testing while ensuring key existing procedures, controls and segregation of duties are maintained.
•    Ensure that all business activities are performed with the highest ethical standards and in compliance with the ATS Code of Business Conduct.
•    Adhere to all health and safety rules and procedures.

Health and Safety

Non-Management:  All employees have the responsibility to work in a safe manner and report any health, safety or environmental concern to their manager or supervisor in a timely manner.

Employee responsibilities for Health, Safety and Environment include:
•    Work in compliance with divisional health, safety and environmental procedures
•    Refrain from removing or altering safety devices or guarding unless hazardous energies are controlled through lockout-tag out methods
•    Report any unsafe conditions or unsafe acts 
•    Report defect in any equipment or protective device
•    Ensure that the required protective equipment is used for the assigned tasks
•    Attend all required health, safety and environmental training
•    Report any accidents/incidents to supervisor
•    Assist in investigating accidents/incidents
•    Refrain from engaging in any prank, contest, feat of strength, unnecessary running or rough and boisterous conduct

QUALIFICATIONS

Education:
A post-secondary diploma in business, accounting or finance or equivalent.

Experience:
•    3-5 years’ accounting or accounts payable experience
•    Previous accounts payable experience in a manufacturing environment considered a strong asset
•    Exposure to PC computerized accounting systems and spreadsheets is essential
•    Previous experience with JD Edwards and/or Tungsten considered an asset
•    Comfortable working both independently and supporting the larger Accounts Payable team as a contributing member
•    Strong communication skills, with the ability to work with diverse groups of both internal and external partners
•    Flexible and adaptable in dynamic and changing work environments, with the ability to pivot and change course as needed with deadlines and priorities