HSE Systems and Compliance Coordinator

Summary

The HSE Systems & Compliance Coordinator supports the execution, coordination, and continuous improvement of SP’s environmental, health, safety, sustainability, and compliance management systems across SP’s manufacturing and field service operations. This role is responsible for supporting HSE reporting, ESG and sustainability initiatives, compliance systems administration, customer compliance requirements, training coordination, and governance activities. This position works closely with site leadership, service teams, and corporate functions to ensure required records, actions, reporting, and compliance activities are completed accurately and on time. This role requires strong organizational skills, attention to detail, adaptability, and the ability to manage multiple priorities in a fast-paced environment. Success in this role requires strong follow-through, initiative, problem-solving ability, and comfort working cross-functionally with multiple business teams.

Job Description

ESG, Sustainability & Reporting Support:

• Coordinate ESG and sustainability reporting activities including EcoVadis, CDP, customer sustainability requests, and internal reporting initiatives
• Collect, validate, organize, and maintain sustainability and operational data from multiple sites
• Support corrective action tracking and documentation related to ESG and sustainability initiatives
• Assist with development of sustainability presentations, reports, and communications

Systems Administration & Compliance Coordination:

• Administer, maintain, and support HSE management systems including VelocityEHS, Unifize EHS modules, LMS/training compliance systems, and related reporting tools
• Ensure compliance records, action items, training records, and documentation remain current and accurate
• Assist with development, review, revision, and standardization of HSE procedures, forms, and governance documents
• Support compliance calendar management, reporting deadlines, and routine recordkeeping activities
• Generate reports, dashboards, and metrics for leadership review
• Support continuous improvement initiatives related to HSE systems, workflows, reporting, and governance processes
• Support data integrity, reporting accuracy, and standardization across HSE systems and compliance workflows

Customer, Contractor & Service Compliance Support:

• Coordinate customer compliance requests including Certificates of Insurance (COIs), contractor prequalification platforms, and customer compliance documentation
• Maintain contractor management systems including ISNetworld, Avetta, and related customer platforms
• Work closely with Customer Service and Field Service teams to support customer compliance requirements and documentation requests
• Support service-related compliance activities including training records, field documentation, and action tracking

Audit & Governance Support:

• Support internal and external audit preparation activities including evidence collection, document organization, and follow-up tracking
• Coordinate action item tracking and follow-up activities with site teams and stakeholders
• Assist with maintaining corporate HSE documentation and governance records
• Support management review preparation and compliance reporting activities

Environmental Health & Safety Program Support:

• Support routine environmental, health, and safety compliance activities across SP sites
• Assist with environmental reporting, waste management documentation, SDS management, and training coordination
• Support incident documentation, corrective action tracking, and safety communications
• Support site initiatives, audits, and compliance activities as required

Experience/Qualifications

• Associate’s degree in Environmental Health & Safety, Environmental Science, Occupational Safety, Business, or related field preferred
• 1–3 years of experience in EHS, compliance coordination, manufacturing, business systems, or related operational environments preferred
• Experience working with digital management systems, databases, or workflow platforms preferred
• Strong organizational, communication, and follow-up skills
• Ability to manage multiple priorities and deadlines with minimal supervision
• Strong problem-solving skills and willingness to support operational needs hands-on when required
• Proficiency with Microsoft Office applications including Excel, PowerPoint, Teams, and SharePoint
• Experience with EHS software, LMS systems, ESG reporting platforms, or contractor management systems is a plus

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Regularly required to talk, listen, stand, walk, and sit
• Occasionally lift up to 20 pounds
• Use of standard office tools and computers required

WORK ENVIRONMENT:

The work environment characteristics described here are typical of those an employee might encounter while performing the essential functions of this job.

• Office and shop environments
• Some exposure to noise, chemicals, machinery, and PPE-required areas
• Some travel may be required for site support

HSE

All employees have the responsibility to work in a safe manner and report any health, safety or environmental concern to their manager or supervisor in a timely manner.

Employee responsibilities for Health, Safety and Environment include:

• Work in compliance with divisional health, safety and environmental procedures
• Refrain from removing or altering safety devices or guarding unless hazardous energies are controlled through lockout-tagout methods
• Report any unsafe conditions or unsafe acts
• Report defect in any equipment or protective device
• Ensure that the required protective equipment is used for the assigned tasks
• Attend all required health, safety and environmental training
• Report any accidents/incidents to supervisor
• Assist in investigating accidents/incidents
• Refrain from engaging in any prank, contest, feat of strength, unnecessary running or rough and boisterous conduct